8th GEWEX Open Science Conference: Extremes and Water on the Edge

May 6 - 11, 2018 | Canmore, Alberta, Canada

General Poster Guidelines

Each poster is assigned to a session by topic and will be presented for two days of the conference (Monday and Tuesday or Wednesday and Thursday). The poster numbers have been assigned and are located here. Posters in Groups A and B will be presented on Monday and Tuesday, and posters in Groups C and D will be presented on Wednesday and Thursday. This is a change from earlier plans to have the posters up for one day. Due to the large number of abstracts received for sessions 15 and 23, those sessions have been split into two parts.

At least one of each poster’s authors must be a registered participant and present at the conference. Authors are required to stand by their poster during the daily poster session in order to answer questions. If you will not be attending the conference and wish to have someone else present your poster, both you and the person presenting the poster must pay the registration fee.

Poster Creation Guidelines

Your poster should be no larger than 35 inches x 35 inches (90 cm x 90 cm). The boards that display the posters are in landscape format with a dimension of 45 inches high x 91 inches wide (114 cm x 231 cm), and each holds two posters. The usable space for each presenter is 35 inches x 35 inches (90 cm x 90 cm).

  • The presentation must cover the material as cited in the corresponding submitted abstract.
  • Place the title of your paper and the author’s names prominently at the top of the poster board to allow viewers to identify your presentation.
  • Highlight the author’s names, e-mails, and address information in case the viewer is interested in contacting you for more information.
  • Prepare all diagrams or charts neatly and legibly in a size sufficient to be read at a distance of 3 feet. Paragraph and figure caption text should be AT LEAST 24-point font and headers AT LEAST 36 point font.
  • Organize the paper on the board so it is clear, orderly and self-explanatory.

Include the background of your research followed by results and conclusions. A successful poster presentation depends on how well you convey information to an interested audience.

Local Poster Printing

To have your poster printed locally, please contact Bow Valley Basics at designcanmore@bvbasics.com. Bow Valley Basics needs at least 3 days advanced notice to print your poster, so please contact them at least three days prior to the day you plan to pick up your poster. Posters can be picked on Sunday, May 6th, but they cannot be printed that day.

A 35 inch by 35 inch poster costs 68 CAD to print. Mention that you are having your poster printed for the “GEWEX Conference” in your email to get the 68 CAD rate, which is discounted from the usual 78 CAD price. You can send your poster file through the “Upload your files” link on the right-hand side of the Bow Valley Basics homepage or go straight to https://bvbasics.wetransfer.com.

Bow Valley Basics is located at the following address:

1500 Railway Avenue
Canmore, Alberta  T1W 1P6
Direct Phone # 403-678-2728

Poster Set Up and Removal
Adhesive material will be provided in the poster room.

Posters will be displayed in four groupings.

  • Posters in Group A will be displayed on Monday and Tuesday during the lunch breaks at 1230–0245 PM. Posters may be set up late Sunday afternoon and Monday morning before noon, and must be removed by 9PM on Tuesday night.
  • Posters in Group B will be displayed on Monday and Tuesday during the lunch breaks at 1230–0245 PM. Posters may be set up late Sunday afternoon and Monday morning before noon, and must be removed by 9PM on Tuesday night.
  • Posters in Group C will be displayed on Wednesday and Thursday during the lunch break at 1230–0245 PM. Posters may be set up Wednesday morning before noon and must be removed by 9PM on Thursday night.
  • Posters in Group D will be displayed on Wednesday and Thursday during the lunch break at 1230–0245 PM. Posters may be set up Wednesday morning before noon and must be removed by 9PM on Thursday night.

Posters are spread among different rooms and hallways in the Conference venue. A map of the location for each poster in Groups A and B can be found here, and a map of locations for posters in Groups C and D can be found here.  

Posters that are not removed during the appropriate time will not be saved.

Poster No Shows

Including your abstract in the conference program obliges you or one of your co-authors to actually present your contribution at the time and in the mode indicated. If you are not attending but would like a co-author or other colleague to present your poster, both you and the person presenting must pay the conference registration fee. If you already know that your poster will not be presented, you are kindly asked to withdraw your corresponding abstract as soon as possible. Posters not presented are not only frustrating for those people present, but also costly as board space is reserved for your poster. Please email contact@gewexevents.org to withdraw your poster.

Make your Poster Available Online

We would like to collect all the posters as Acrobat PDFs and make them available on the conference website. Please submit the PDF version of your poster below. Log in with the user name and password for your account on gewexevents.org, then navigate back to this page to fill in the form.

The filename should follow this convention: Last Name_PosterNumber.pdf (i.e., Jones_A-5.pdf).


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